Everything You Need to
Run a Modern Front Desk

Download Your Data

Your data is never locked in. Organization admins can download everything: users, visitors, audit trails, as a structured multi-sheet XLSX file at any time. No vendor lock-in, ever.

On-Premises Deployment

For organizations with strict data residency requirements. Deploy Entrifi within your own infrastructure with full data sovereignty.

256-bit Encryption

All data is encrypted in transit (TLS 1.3) and at rest. Industry-standard security for every byte of visitor information.

Multi-Tenant Architecture

Complete data isolation between organizations. Each tenant's data is fully separated at the database level with zero cross-contamination.

Custom Branding

Upload your logo, set your brand colors, and customize the entire visitor experience to match your organization's identity.

Dark & Light Mode

Enterprise-ready theme toggle across the entire platform. Respects system preferences with manual override.

Full Audit Trail

Every action in the system is logged: check-ins, check-outs, document signings, settings changes, and user management. Searchable, filterable, and exportable with pagination.

Watchlist & Blocklist

Maintain a list of flagged individuals with severity levels. Get instant alerts when a watchlisted person attempts to check in at any location.

Emergency Evacuation Mode

One click generates a live roster of every visitor currently on-site, complete with photos and host information for evacuation compliance.

Digital Document Signing

Upload NDAs, safety waivers, or visitor agreements. Visitors must read and digitally sign before completing check-in. Signatures are timestamped and stored.

Checkout Signature Capture

Require visitors to sign out with a digital signature at departure, creating a complete chain of custody for every visit.

Full Data Export & Portability

Export complete visitor records, user accounts, and audit trails to multi-sheet XLSX. Structured, machine-readable, and ready for compliance reporting, insurance audits, or migration. Your data, always yours.

Bulk Checkout

Select multiple onsite visitors and check them all out in one action. Essential for end-of-day operations and large events.

Host Approval Workflows

Enforce host/admin approval for event registrations. Admission tickets and QR codes are only generated and sent after host approval, giving you full control over who enters.

Self-Service Kiosk

Full-screen lobby kiosk mode that works on any tablet or browser. Auto-resets after each visitor, with branded welcome screens.

QR Express Check-In

Pre-registered visitors scan their unique QR code for a complete check-in in under 15 seconds. No typing, no waiting.

Photo Capture

Browser-based photo capture using any device camera. Works on any device. Just open a browser.

Recurring Visitor Recognition

The system remembers returning visitors, shows their last visit date and previous host, and auto-populates details for 70% faster repeat check-ins.

Pre-Registration & Invites

Schedule visitors from the dashboard. They receive a branded welcome email with a QR code for instant check-in on arrival.

Branded Visitor Badges

Print professional visitor badges with QR codes, visitor photos, host details, and your organization's branding, directly from the browser.

Host Notifications

Hosts receive instant email notifications when their visitor arrives, with visitor details and check-in time.

Host Autocomplete

Start typing a host name and instantly see matching staff members from your team directory. Auto-fills email for faster check-ins.

Custom Welcome Messages

Set per-organization welcome text displayed on kiosk screens. Make every visitor feel expected.

Event Management

Host public and private events at any location. Allow visitors to register online, generate branded ticket emails with QR codes, and check in effortlessly at the gate.

Role-Based Access Control

Assign Admin, Front Desk, or Security roles with granular permissions. Security gets read-only analytics and watchlist access. Front Desk focuses on visitor operations.

Smart Dashboard

Time-of-day greeting, onsite visitor alerts, role-specific quick actions, and a live activity feed - all on one page when you log in.

Multi-Location Management

Manage visitors across multiple office locations from a single dashboard. Each location gets its own data, settings, and analytics. Deploy kiosks instantly via QR code.

Bulk User Onboarding

Import your entire team via CSV upload. Set roles, assign locations, and send invite emails in one batch operation.

Real-Time Analytics

Live dashboards with 7/30/90-day selectors, visitor volume trends, KPI cards with growth tracking, peak hour analysis, and return visitor rates.

Custom Visitor Types

Define your own visitor categories with an interactive tag editor. Add and remove types instantly without comma-separated text entry.

Configurable Workflows

Customize required fields, check-in steps, document requirements, and notification preferences per organization. Unsaved changes are protected with warnings.

Visual & Intelligent Front Desk

See how all features come together in a premium self-service lobby station and a clean cloud dashboard designed for single and multi-office scale.