Check-In & Check-Out
The core of Entrifi: managing visitor arrivals and departures from the dashboard.
Checking In a Visitor
From the sidebar, click Check-In to open the check-in form.
Visitor Details
Enter the visitor's full name and email (optional). Select a visitor type from the dropdown (e.g., Client, Candidate, Contractor, Delivery, VIP). Admins can customize these types in Settings.
Host Selection
Start typing the host's name, and Entrifi autocompletes from your staff directory. The host's email auto-fills for notification delivery. If the location has Shared Facility Mode enabled, you will be prompted to select a Resident Company from the building directory instead of an individual host.
Photo Capture (Starter+)
Click the camera button to capture a visitor photo using your device camera. Photos are stored securely and appear on the visitor log, badges, and emergency rosters.
Complete Check-In
Click Check In. The visitor appears in the active visitors list. Their host receives an email notification with the visitor's details.
Checking Out a Visitor
There are two ways to check out visitors:
- Individual checkout: Click the Check Out button next to any active visitor on the Visitors page.
- Bulk checkout: Select multiple active visitors using checkboxes, then click Bulk Check Out to check them all out at once. Ideal for end-of-day operations.
Auto Check-Out
Entrifi automatically checks out visitors who have been onsite longer than the configured duration (default: 8 hours). This is configurable in Settings → Auto Check-out (minutes).
Visitor Log
The Visitors page shows a complete history of all visits. Use the search bar to find visitors by name, host, or type. Filter by date range and export to CSV for compliance reporting.