Pre-Registration & QR Codes
Schedule expected visitors in advance. They arrive, scan a QR code, and check in within seconds, no typing required.
Creating a Pre-Registration
1
Navigate to Pre-Register
Click Pre-Register in the dashboard sidebar.
2
Fill in Visitor Details
Enter the visitor's name, email, visit type, expected date, and host. The email is required for QR code delivery.
3
Submit
Click Pre-Register. Entrifi sends the visitor a branded welcome email containing:
- Your organization's name and welcome message
- Visit date and host details
- A unique QR code for express check-in
QR Express Check-In
When the visitor arrives, they present their QR code at the kiosk or to a front desk staff member. The system scans the code and completes the check-in instantly, with pre-filled name, host, type, and purpose.
15-second check-in: QR express check-in takes under 15 seconds from scan to completion. No manual data entry needed.
Managing Pre-Registrations
The Pre-Register page shows all scheduled visitors with their status:
- Pending: Expected but not yet arrived
- Checked In: Arrived and checked in via QR or manually
- Cancelled: Removed before arrival
You can resend the invite email or cancel a pre-registration at any time.
Plan requirement: Pre-registration and QR check-in are available on Starter plans and above.
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